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1. Our Aims To help create a
well-maintained and safe public park which
can enhance the quality of life for local people by improving their
physical
and mental health and act as a focus for bringing people together.
We will work to:
i) find out the
views of local people and park users
ii) involve park
users and local people in planning, decision-making and
aspects of management affecting the park, or specific facilities within
the
park
iii) improve
funding to maintain and increase the facilities in the park
including working in partnership with other bodies
iv) encourage more
people, from all sections of the community, to use the park
and to enjoy its full potential, and promote an atmosphere of mutual
appreciation and respect
v) encourage
users, including ourselves, to organise public social activities
in the Rec
vi) link with
others to help protect and improve Haringey’s green open
spaces
generally
2. Membership Membership will be open to
anybody with an interest in using
the park, regardless of class, race, culture, gender, age or sexual
orientation, as long as:
i) they agree with
the aims of the group
ii) they have
given their name and address to be put on to the membership list.
The group is
opposed to all forms of discrimination including racism, sexism
and homophobia, and expressions of such prejudice will not be allowed
at
meetings or other activities of the Association.
3. Annual General
Meeting Every
year there will be an Annual General
Meeting. The meeting will select one of the members to chair the
meeting. At
this meeting the members will:
· Hear
a report on the activities of the Friends for the previous year - and
on
the group’s finances, prepared by the Treasurer.
·
Decide whether there will be a membership subscription for the
forthcoming
year
·
Identify and discuss matters of particular importance for the
forthcoming
year.
· Make
rules on the way the Friends group will operate eg by amending the
Constitution.
·
Discuss the details of any working groups
· Elect
two members to be Secretary and Treasurer, and elect up to 2 more bank
signatories
·
Conduct any other relevant business the meeting so decides
Everybody on the
membership list will receive at least two weeks notice of the
Annual General Meeting by a mailing to the addresses on the membership
list and
by putting up notices in the park. Members will also receive
information on how
to become active in the Friends’ activities and join any
working groups.
4. Other General
Meetings At
least two other General Meetings for
members and other park users will be organised during the year. These
meetings
will be publicised in good time to members and users. At these meetings
members
of working groups will:
· Keep
members up to date with plans and decisions affecting the park
·
Collect the views of members and other park users
5. Procedure at All
General Meetings
The General Meetings shall be the
decision-making body of the group. The Chair of the meeting will be
chosen by
the members present.
All members will
have a right to attend and to vote. Decisions shall be by
consensus where possible, or by a simple majority vote where necessary
except
for amendments to the Constitution which require a two-thirds majority
at the
AGM. A quorum shall be 4 members except at the AGM where it will be 6.
If there
isn’t a quorum, any decisions made regarding policy must be
ratified at the
following meeting. General Meetings may decide to set up working
groups, or to
delegate any relevant tasks to individual members.
6. The work of the
Friends
Members will be encouraged to get actively
involved in the work of the Friends group. Anyone acting on behalf of
the
Friends will be expected to act in an appropriate manner, and to follow
the
general policies agreed by the members at the General Meetings. Working
groups
and officers can meet in between the general meetings in order to
manage the
affairs of the Friends including:
·
planning general meetings of the group and other activities in the park
·
working on funding bids
·
passing on the views of members to people responsible for the park such
as
employees of Haringey Council, regeneration boards, councillors, police
·
meeting with other community groups
·
managing the finances and publicity of the group
7. Finances A bank account will be set up
in the name of the Friends.
All money received in the form of donations, subscriptions or any other
contributions will be put into the bank account and will be used to
further the
aims of the group. There will be 2-4 signatories, including the
Treasurer and
Secretary. Two signatures, one of whom's must be the Treasurer or
Secretary,
will be required on all cheques. The annual accounts shall be
independently
verified, and the books shall be made available for inspection on
request at
the AGM.
8. Powers The Association has the power
to raise funds, to employ such
staff as are necessary, and to enter into any transactions necessary to
further
its aims. It has the power to manage, licence, lease or buy property
and to
maintain and equip it for use. It has the power to appoint trustees,
and to
take out trustee liability insurance cover.
9. Dissolution If a General Meeting, or 10
members, wish at any time to
dissolve the Association, they should give to all members at least 14
days
notice of a Special General Meeting to discuss this. If such a decision
is
agreed at that meeting by a simple majority of those members present
and
voting, the assets will be disposed of to another voluntary
organisation with
compatible aims and principles, this group being agreed at the same
meeting.
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